2230-3

Terminal Leave
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Terminal leave is accrued annual leave for which payment is due an employee or his estate upon separation from employment by death, retirement, resignation, dismissal, abandonment, or separation in any manner.

LIMITATIONS:

Terminal leave shall be paid for all accrued and unused annual leave which has not been forfeited, not to exceed three hundred sixty (360) hours.

When an employee notifies the GDOT of an intention to terminate employment with the agency, the employee shall not be continued on the payroll in leave with pay status for the purpose of increasing the rate at which accrued leave would be paid. (EXAMPLE: In December, an employee notifies the agency of an intention to resign effective January 15 and requests paid leave for the entire first January pay period. Annual salary increases are scheduled to be awarded effective January 1. Approval of the leave request would result in the payment of terminal leave at a higher rate than if the resignation was effective December 31. Requests of this type will be denied.)

CALCULATION:

Terminal leave pay shall be calculated according to the following formula:

  1. Determine the annual base salary last received by the employee. Part-time salary must first be converted to an equivalent full-time salary.

  2. Determine the value of each hour of leave by dividing the employee's annual salary by two thousand eighty (2080).

  3. Determine the number of hours to be paid. Decimal fractions of an hour shall be rounded to the next highest hundredth of an hour.

  4. Multiply the value of an hour by the number of hours to be paid.

PAYMENT:

When an employee terminates employment with the GDOT, final payment of any unused annual leave will be made the pay period after the last pay period the employee is in pay status. (EXAMPLE: An employee resigned effective March 12, 2004. On March 24, 2004 the employee was issued payment for time in pay status March 1 through March 15, 2004. The employee’s payment for unused annual leave was issued on April 9, 2004.)

Authored by the Office of Personnel, 404-656-5260

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