2230-12

Holidays and Deferred Holidays
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Current holiday schedule

  1. The following holidays are designated by statute for observance by employees of the Georgia Department of Transportation and other state agencies:

    January 1New Year's Day
    January 19*Lee's Birthday
    3rd Monday in JanuaryM. L. King's Birthday
    3rd Monday in February*Washington's Birthday
    April 26Confederate Memorial Day
    Last Monday in MayNational Memorial Day
    July 4Independence Day
    1st Monday in SeptemberLabor Day
    2nd Monday in OctoberColumbus Day
    November 11Veteran's Day
    4th Thursday in NovemberThanksgiving Day
    December 25Christmas Day
    AND
    Any day proclaimed or designated by the Governor of Georgia or the President of the United States as a day of fasting and prayer or other religious observance.

  2. Observance of Holidays

    The Governor may, by proclamation, authorize employees to observe holidays as non-workday with pay. Holidays which occur on a Saturday will normally be proclaimed for observance on the preceding Friday. Holidays which occur on Sunday will normally be proclaimed for observance on the following Monday.

    *Note: Lee’s Birthday and Washington’s Birthday are, by law, not observed while the General Assembly is in session. These holidays are normally added to the Thanksgiving and Christmas observances. Employees are not entitled to any time off or compensation for these holidays until they are actually observed.

  3. Holidays Occurring after Active Service

    An employee shall not be paid for any holiday or unanticipated non-workday which occurs after the last day of active service or the last day in leave with pay status. However, if the holiday is in the same pay period and immediately succeeds the last day the employee is on duty or on leave with pay then the employee shall be paid for such holiday.

  4. Deferred Holidays

    At times it becomes necessary for employees to work on days that are proclaimed by the Governor as holidays. In addition, a holiday may fall on a scheduled off day for employees on an Alternate Work Week, Alternate Working Hours or Four Day Work Week schedule. The Departmental policy on deferred holidays is as follows:

    An employee who is required to work or whose normal time off occurs on a day proclaimed as a holiday shall be compensated or granted equivalent time off.

    Any compensation or equivalent time off accrued for a holiday proclaimed on or after November 1, 1999, should be provided within one hundred and twenty (120) calendar days of the day proclaimed as a holiday. However, in circumstances where the operations of the Department are subject to seasonal fluctuations impacting the availability of the work force, employees shall be granted equivalent time off at any time within the calendar year in which the holiday has been accrued.

    The maximum value of a holiday is eight (8) hours. Compensation or equivalent time off for working on a holiday shall not exceed the time actually worked or eight (8) hours, whichever is less. If an employee was scheduled to work more than eight (8) hours on a day observed as a holiday, the employee shall:

    1. Use annual or personal leave;
    2. Use accumulated compensatory time;
    3. Adjust the work schedule during the same work week; or,
    4. Be charged leave without pay for any portion of the excess not covered by options 1, 2 or 3 to cover the excess of eight (8) hours.

    Employees are required to use accumulated time off for holidays prior to the use of any other paid leave or compensatory time off.

    The Supervisor approving the Time Report, DOT 1472, shall be responsible to insure compliance with this policy.

Reference:
Georgia Merit System, Rules of the State Personnel Board, Rule 18 (Leave and Holidays)

Authored by the Office of Personnel, 404-656-5260

Document History:

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