The Department of Administrative Services operates an interagency motor pool on Capitol Hill. The DOAS motor pool rate structure includes mileage and a daily rate. Cars should not be checked out on Friday afternoon for use on Monday. Where possible, use of a personal car is more economical than a DOAS car. Authorization to use a DOAS vehicle will not be granted unless all DOT pool vehicles have been exhausted.

1. An employee in need of a DOAS car must prepare a travel expense voucher and obtain supervisory approval. The examples attached illustrate the appropriate portions of the travel expense voucher that the employee will need to have filled out in advance of supervisory approval. (The travel expense voucher now replaces the DOT Form 606--Motor Pool Authorization.)

2. The requesting employee must take the approved travel expense voucher to Room 2-F, General Support Services, to obtain a signature, date, and a comment stating "No Pool Car Is Available." If no DOT pool car is available, the approved travel expense voucher should then be taken to the Pre-Audit Section, Room 151, to obtain an approved DOAS Form MV200, "DOAS Request for Interagency Motor Pool Vehicle."

3. The Pre-Audit Section will hold all approved DOAS motor pool travel expense vouchers until the DOAS Motor Pool billing invoice is received. At that time the balance of the information required can be entered the travel expense voucher can be released for processing.

• added to TOPPS: 01/17/96
• revised: 04/12/94
• added to Manual of Guidance: 03/04/80
• reviewed: 3/19/04

Return to top of document

Return to TOPPS home page