Return to TOPPS Home Page
The documents generated within the Department of Transportation are public records and are subject to public inspection. It is important that these documents be consistent and business-like in appearance. The following is the Department's policy concerning DOT forms.
All forms shall be published on TOPPS in an interactive format where possible. Only those forms published on TOPPS are acceptable when conducting business for or within the Department of Transportation. Therefore, when a form is downloaded to an individual PC it becomes the user's responsibility to establish that the form is the most current one published. This can easily be determined by referring to any of the form indexes in MAP. Forms received that are not the most current shall be returned and no business completed until the correct form is received.
Department forms used by any Office or District must have a four digit DOT form number. The Administration Division shall assign this number. The DOT form number shall be displayed in the lower right-hand corner of the form (on each page if applicable) with the revision date immediately below the form number. See "How to add to or modify MAP"
Any new or revised form must be approved by the appropriate Office Head and Division Director (see the DOT Form Approval) before being put into use. New or revised forms shall be thoroughly tested using a variety of workstations and printers. Once a form has been approved and tested, a copy of the form and completed approval document should be transmitted to the TOPPS editor for publication where they will be kept on file.
The procedure for publishing a form may be seen in the "How to add to or modify MAP" section of MAP.
Return to top of document
Go to
MAP Home Page