The Treasurer of the Department of Transportation is responsible for and has established policies and procedures for the receipting of/and or accounting for all monies (funds) coming into the Department as payment for obligations owed to the Department.

The Central Cashier function has been established by the Treasurer to accept, receipt, account for and deposit all monies presented to the Department. To assist the Central Cashier the Treasurer has also established, where needed, office and district sub-cashiers, sub-cashier alternates and couriers.

The Central Cashier is responsible for monitoring all sub-cashiers, sub-cashier alternates and couriers, supplying these individuals with pre-numbered receipt forms and to account for all numbered receipts on a timely basis.

All monies received by the Central Cashier each day are to be deposited the same business day unless received after the established daily cut-off time, generally 10:00 a.m. Otherwise, it is required that these monies be held in a secure location over night or over the weekend to be processed the next business day.

Procedures for receipting and depositing cash receipts by the Central Cashier can be found in MAP 1-16.

Procedures for receipting and depositing cash receipts by sub-cashiers can be found in MAP 1-17.

Document History:

• added to Manual of Guidance: 07/01/89
• added to TOPPS: 01/09/96
• reviewed: 03/19/04
• revised: 09/09/05
• reviewed: 05/21/07

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