View Solicited Procedures

5 Phase Process for Solicited Proposals:

Phase I	Phase II	Phase III	Phase IV	Phase V
Evaluation Phase Activities	Committee Recommendations	Board Consideration of LOI	Development Phase Activities	Final Contract Negotiations

Phase I – Evaluation Phase Activities

1. Department Screening Process
2. 30 day public comment period to accept suggestions on solicitation of projects
3. Department will determine the feasible projects for either a conceptual or detailed solicitation.
4. Pre-Submittal Conference
5. Department will advertise RFP, either conceptual (two-step) or detailed (one-step)
   
   Conceptual RFP Process
6. Conceptual Proposal Received within 60 days of RFP
7. AC to determine if the Initial Qualifications of the proposal have been met
8. Electronic executive summary for each qualifying proposal will be posted
9. AC Initial Review
10. AC Sub-Committees will rate the proposals
11. Department will short list the highest ranked firms based on AC ratings
12. Selected proposers will have 165 days to submit a detailed proposal
    
    Detailed RFP Process
13. Detailed Proposal Received within 165 days of RFP
14. AC to determine if the Initial Qualifications of the proposal have been met
15. Electronic executive summary for each qualifying proposal will be posted
16. AC to conduct a Detailed Evaluation
17. AC Sub-Committees will rate the proposals
18. Department will short list the highest ranked firms based on AC ratings
19. Proposers on the short list may be required to give an oral presentation
20. AC will meet to make a proposal selection for further consideration
21. AC taskforces will evaluate proposal and draft the LOI
22. The AC review the LOI consideration/ recommendation to EC

Phase II – Committee Recommendations

1. AC presents recommendation to EC
2. EC evaluation of project and review of AC recommendation
3. EC consideration review of LOI and recommendation to Board

Phase III – Board Consideration of LOI

1. Board report to Governor, House and Senate Transportation Committees
2. Non-proprietary proposal posted on Department’s website/ 15-30 day public comment period
3. Board review of LOI and determination of whether to move forward with negotiations
4. Department and Proposer Execute LOI

Phase IV – Development Phase Activities

1. AC taskforce Negotiations of PFA/DSA
2. PFA Execution
3. DSA Execution
4. Notice to Proceed

Phase V – Final Contract Negotiations

1. CPPI Negotiations
2. Department approval of all CPPI contracts (Design-Build; Finance Plan; Operations and Maintenance Agreement; etc.)
3. Public Comment period before CPPI approval (30 Days)
4. Board Review and vote on CPPI
5. CPPI Execution by Department and Proposer
6. Construction begins

Legend:

AC – Advisory Committee
CPPI – Contract for Public Private Initiative
DSA - Developer Services Agreement
EC - Evaluation Committee
LOI - Letter of Intent to Negotiate
LOITS - Letter of Intent to Submit
PFA - Project Framework Agreement
RFP – Request for Proposals

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